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 Lease Automation with Electronic Forms

​236 lease renewals every year, a long manual process involving lawyers, surveyors and managing agents, where our client alone had to rekey close to 50,000 fields. There had to be a better way...
 

 Asset Manager

 

Challenge

The UK’s largest listed Property Fund Manager, £9.4bn of Commercial Property under management performed about 236 lease renewals every year, a long manual process involving lawyers, surveyors and managing agents, where our client alone had to rekey close to 50,000 fields.

Solution

Electronic forms that create dynamic documents (self-adjusting fields) and capture & hold key data within the form so that this can be printed, saved to disk, emailed or fed directly to property system to transfer the data on.

Deliverables

expertise, business process discovery, specification, design and pilot implementation.

Benefits

  • Leases available on the system faster
  • Fund Managers focussed on higher value tasks
  • Greater accuracy & continuous electronic audit trail
  • Service more in tune with clients’ needs
  • Standards-based, so transferable
  • No change in process and low costs

Technologies

Horizon Property Management System, Adobe, Outlook, OSCRE and XML
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To discuss your requirements further with our expert team contact us.

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